The JMC shall convene meetings regularly, i.e. at least once every 2 months, as the lapse between two meetings shall not be more than two months (Seconds Schedule S5(2), SMA]. These meetings are to review the maintenance and management or any other service report, monthly account and to discuss and solve any feedback from strata unit owners and residents on issue relating to the maintenance and management of the building and common property.
The chairman shall determine the time and place of such meetings.
- Suggested Agenda of a JMC Meeting
i.To confirm the minutes of the last meeting
ii.To review the monthly account including receipts and expenses
iii.Debtor Ageing Report and recovery action taken
iv.Creditor Ageing Report Vs. Terms of Payment
v.Analysis of utility consumption (compare with the last 15 monthly record)
vi.Security Service Report
vii.Clearning Service Report
viii.Fogging Service Report
ix.Landscaping Maintenance Report
x.M&E Maintenance Service Report
xi.Listing of Common Property/M&E equipment defects
xii.Owners/residents feedback/complaints
xiii.Incident Report
xiv.Listing of strata unit owners ID fit-out in progress
xv.Breach of By-Laws and action taken
xvi.Update of occupancy (Owners occupied and tenanted)
xvii.The strata register and monitoring the status of transferring the strata titles
xviii.Updates of the register of Access Cards, Units number & Vehicle Numbers
xix.To consider any matter on maintenance and management of the building and common property